Macbook

Task Management

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For the past few years I have been trying to find the perfect solution for task management. I try to follow the Getting Things Done model for organizing my “stuff”. Even before I followed GTD I tried different tools for task management. For years that simply meant using the built in task functions in Outlook. When I switched to a Mac I continued to use Outlook for about a year or so for mail and tasks since I wasn’t comforatable enough with iCal, Address Book, and Mail. By 10.3 or so I switched over and began using iCal for task management. iCal is a good calendar program, but it isn’t so hot for tasks (in my opinion). I used it since it was what worked when syncing my Treo’s. I wanted to have the categories stay intact so I had problems with Entourage. That left me stuck with iCal. I tried Market Circles’s Daylite for a while. In the version 1.x days or even the early 3.x days it wasn’t the best with syncing with the Palm so I used it on and off again but I always ended up back with iCal. It wasn’t the best solution, but it was the one that worked for most of the basic functions. When Daylite 3.5/3.6 came out last summer with Sync Services support I switched back to Daylite. I had problems with my computer that forced me again back to iCal. By the time I got my iphone I knew I needed to find a new solution for task management, since the iphone didn’t support iCal tasks. Daylite is coming out with an iphone product that looked perfect, and there were a few other products out there that did similar functions, but my new job threw a kink in my plans. See next paragraph!

During this entire time using a Mac based program was not an issue since the two companies that I worked at didn’t care if I used my own Macbook. My boss at Partsearch at one point allowed my tech team to buy Mac’s when we wanted to. He even got one. My current job however requires me to use a windows PC exclusively. This poses a problem for me. If I used a desktop program to manage tasks I would have to choose between data I can only access at work or via my work laptop or data that I can access only at home or via a PDA. Neither option was appealing to me. For the first 3 weeks at my new job I was using outlook for work tasks, and continued to use iCal for personal ones. It was becoming apparent that I needed to take the plunge and choose one. I couldn’t decide! Then I remembered I signed up for Hiveminder. It is a web based task tool by Best Practical. They are the guys that make Request Tracker, a favorite issue tracking tool I have used at a few companies. I started using that site for my new tasks. It was an ok experience. I had some issues with the usability of the site so I wasn’t sure if I would continue using it.

The overall idea of a web based tool did have my curiosity. In the past I had discounted a web based tool since I wanted a full featured client. Now I needed the flexibility of accessing my data anywhere. I went to Lifehacker to see what reviews they had for web based task management or GTD tools. I found a few that looked promising. That was when I came accross Remember The Milk. I remembered reading reviews about RTM a while ago, and every review was positive. So after signing up and playing with 2 or 3 other services I signed up for an account with RTM. It has only been a few days, but I have all my active tasks in RTM. So far I have found it to offer most of what I am looking for. I can have lists, tags, due dates, & reminders. It has a good search function. Adding of notes isn’t so hard. It also has a quick entry for for tasks (Hiveminder’s is better, but you can’t have everything). I also like that I can access an iPhone optimized version of the site. It isn’t an offline client, but it is close enough. I can also view (unfortunately not edit) my tasks in iCal. I just downloaded the gmail plugin for RTM that allows me to manage my tasks in my Google Apps account. That looks very promising also. The other major feature I love is the offline mode thanks to Google Gears. If I had any doubt that I would be trying this service for a while it went out the window with the offline mode option.

Remember The Milk

For now I am exploring what I can do with RTM. As it stands now task management is now another function I can perform via a web app, and not an installed application. More about that in a later post.

So why am I rambling on for paragraphs about task management? There are a few tools (hardware or software) that I live and die by. Managing tasks is one of those critical tools and I have been in limbo for ages with mediocre options (Daylite excluded, it rocked but I was never 100% right for my situation). With Remember The Milk, it looks like I have a great tool, and I have options with how I access it. I like that. I know I am fickle. In two weeks I might be writing about some fatal flaw I found in this service that makes it not right for me, but for now this is the way to go for me!

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Vista

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I am once again dabbling with Microsoft Vista. I installed Vista using bootcamp on my Mac Mini the other day. Now that I am using the iMac more and more, I can give the Mini a dual role of normal Mac and Vista. The iMac is much more powerful so using it for video processing and other functions I used to do on the Mini makes sense. WIth the Mini freed up I can play with it and do Vista on it. So far I haven't put any software on it. I am just tweaking the install and patching it. I don't know why I am really spending any time with Vista if I am so happy with my Mac. I guess my need to tinker outweighs common sense sometimes. Not to worry I am not abandoning my Mac any time soon. On the contrary, I am waiting for the new Macbook's or Macbook Pro's to get released so I can upgrade.

Bluetooth Mice & USB Hubs

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Today I did get my package I was waiting for so I now have a 7 port USB hub for my Macbook at home. No more swapping out one device to make room for another. The old 4 port hub now can goto the office since I need one there. I also got a bluetooth mouse for the Vaio laptop I got at work. There are only two USB ports on that little thing. One of them is hidden so it is difficult to get to. I want to plug in my Skype phone to the USB port, so it makes life easier if I have a bluetooth mouse that I don’t have to worry about plugging in a dongle to get the wireless to work. My current travel mouse is like that. It works, but it is a pain to deal with the dongle. This new Microsoft travel mouse worked in about a minute with the bluetooth on the Vaio. I can also use it on my Macbook if I need to when traveling.

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My New Webcam

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Yesterday I got a brand new USB webcam I ordered. I know, I have an iMac with a camera, and my Macbook has one too, so why is this a big deal. It is because I use my Macbook as my main computer and when it is on my desk at work or at home it is plugged into a monitor and the lid is closed. That means using the built in iSight camera is not an option. I have wanted to buy a camera for a while but most recent USB camera's don't always support the Mac. I didn't want to deal with open source drivers. Thankfully Macally came out with a nice cheap USB webcam, the IceCam2.. It didn't need any drivers, and I was up and running with the camera in about 5 minutes. I placed a test call to my dad via Skype and it worked great. There is something wrong with his speakers because we always get static when doing a call, but the next time I am over there I will take a look at it.

I also got a laptop stand I can keep at work. One of the things I don't like about the Macbook is that when it gets hot the fan run's really loud and it is annoying. The stand should hopefully allow better airflow on the Macbook.

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Chair Blogging

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I am attempting to write on my Sony Vaio laptop I have from work. It is so tiny. It is one of those 2.5lbs units with a tiny screen. I have to push the fonts up to 22pt in order for me to see things when I put the laptop on my lap. They keyboard is small, but so far I am able to touch time without tons of errors. I don't know how long i can do it for.

Even though the laptop is less than 3lbs this is the first weekend I have taken it home. I had to get everything configured properly on it as well as get a power adapter so i can leave it at home. I know, I have a Macbook that I travel to and from work with, but when I am home it acts like a desktop so this tiny guy is nice to have for times like right now when i want to sit on my comfy chair and type. It also has broadband access so i can get on the internet from anywhere Sprint has mobile service. That makes it worth it to travel with. OK enough talking about extra computers that I am tinkering with.

Skype With My Parents

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I got my dad a new computer back in January. When I did I also bought a web cam. The idea was to set him up with Skype so he can talk to me and my sister with the video chat. I thought it would be fun to have especially since Carrie and the kids (and Michael of course) are almost two hours away now. Well I tested the setup by myself when I had the computer at my place when setting it up, but never had my dad try it. I setup skype to auto start and configured everything so all he really needed to do was hit accept when an incoming call came from someone on his buddy list.

Last weekend I finally got around to giving him a test call. It worked almost flawlessly. He didn’t have the speakers setup right so audio was messed up in the beginning but then it worked for a little while. I then started hearing some nasty white noise, but the video was fine. I think the issue is on my end, but I need to test a connection out with my Macbook & iMac to be sure.

It was fun to do. I hope to actually use the setup. I wish more people I know actually have skype so I could utilize it more. Unfortunately I have lame friends who only primarily use AIM:(

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I Want A Time Machine

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Since I cannot afford a Tardis, I am settling for the Apple version of a Time Machine. After much delay (October) I finally am setting up Time Machine. The delay was not really my fault. I didn’t want to use Time Machine on a local disk attached to my Macbook, but Apple hadn’t released the software to allow you to backup to a remote share. Yesterday they finally updated the software on the Airport Extreme base station to allow this neat function. Firmware 7.3.1 now lets me use Time Machine to a 250gb drive plugged into my base station. I had to plug my printer directly into my Macbook to free up the USB port but it should be worth it.

I am currently running my first backup now. Lets see if this touted feature is really worth it. Time Machine wont fully replace Synk just yet. I will need Synk to continue to backup data I have on an external drive.

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Can I Find The Right Phone? Part 1

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Since October I have had a minor problem left unresolved. I have been unsuccessfully searching for a wireless phone I could use every day. I have written previously about how my Treo 680 had been causing me too many problems so I was on the outs as my day to day mobile. The issue is I haven’t been able to find a suitable replacement. As much as I jump from phone to phone (I do about 1 a year and maybe toy with an alternative one during that time but never switch over to it) over the years, I have been sticking to Palm based Treo’s relatively consistently. I did go from a Treo 270 on T-Mobile to a Treo 600, then to a Treo 650. From there I went to the Treo 700 on Verizon. When I left my last company I switched my number to a Treo 680 on AT&T. It has been several years using the Palm OS on Treo phones. As I have said in the past it has been a love / hate relationship.

So even though it sounds kind of silly I am stuck on what phone to use day to day. I guess it is such a big deal because I use it for allot more than making calls. In fact I use it for other stuff more than I use it as a phone. I check my mail on it. Read the news on the way to work. I keep track of my expenses on it. I use it as a calendar, and more importantly I track all the tasks I need to accomplish on it. I use it to track notes, and I take notes with it more than I use pen and paper. If I am in a meeting playing with my phone, it is because I am actually taking notes or updating tasks related to what we are talking about on it. There is tons more things I use it for, but that is enough for you to get the point. Because of all my requirements I am a bit picky.

The Palm OS on my Treo 680 did everything I needed it to. It just would freeze up for no reason I could identify (maybe due to loss of cell signal but if it was that it is a retarded problem) and would crash or reboot at least once a day. Recently I also had huge issues syncing my Treo to my Macbook. The Missing Sync is a great product, and I have used it for years but since they updated the Palm version it has been buggy. I have had to reset the data on the phone dozens of times due to corrupt data or the software simply crashing on syncing some conduits, especially my task lists. So I can have everything I want, but deal with problems all the time. It kind of feels like WIndows, but I solved that problem by getting a Mac.

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12 Minutes

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In NYC yesterday it was dreary and wet. Not the nicest way to end the week. Why then did I decide to go wait on line at the Apple Store for the OS 10.5? Stupidity perhaps. The need for the latest gear, maybe. I was semi surprised to report that I ended up on a line that went halfway around the block. When 10.4 came out I had a similar experience at the SoHo store. History did repeat itself though, and even though there was a huge line and it was raining from the time I got on line to the time I walked out of the store was only 12 minutes. Now that is efficiency.

I can report that Leopard installed on my Macbook without any issues. Saying that I need to go back a week for a second. My Macbook is nearing the 1 year old mark. Typically I simply sell my Mac laptops at this point and get whatever the latest is out there. The funny thing was that what is out there new right now is only .16GHZ faster than what I currently have. Every other specification is the same on the current Macbook’s. So I instead of selling the Macbook I purchased the extended warrantee, upgraded the RAM to 3gig, and put a new 250gb hard drive in it. With a new hard drive installed I simply ran a fresh install of Leopard. So far so good.

More news in the next few days. And yes I hope to begin posting again!

VMware Fusion

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I haven’t written about it for a while, but I am still heavily relying on virtualization on my Macbook to do almost everything. There are several work programs that must run in Windows, plus Quicken for my personal stuff, etc. I am sorry to admit that I upgraded to Parallels 3.0 right before VMware announced the pricing and pre-ordering of Fusion back in June. When VMware announced pre-order of Fusion I also got that. Lets face it i haven’t settled on either product just yet.

I have been using Parallels since they announced their product, and upgraded since I couldn’t wait for the final version of Fusion. Parallels 3.0 has some nice features, like multiple snapshots (like VMware Workstation, but not Fusion), and the ability to open windows files from the Mac OS. That is the dilemma. Now that Fusion is out, I am running it. I will admit it is noticeably faster (to me) than Parallels. That and the fact that i can use all the existing VM’s i have (and i have allot) is very compelling. I just wish Fusion could do some of the things Parallels can do (multiple snapshots and launching programs from the Mac OS). If it had those two functions it would be the perfect product (for now). Even with those shortcomings, i will say that Fusion is the only virtualization software currently running on my Macbook. Parallels has a new beta out that addresses some of their performance issues and other features so i may switch back, who knows.

With all my existing VM’s, my use of VMware Workstation on windows, and ESX server at work I am firmly wanting the decision to use Fusion over Parallels to be good a no brainer! Right now that isn’t the case, but the performance difference (to me) keeps it running on my Mac.

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